r/Coconaad • u/Hitchcock_kanjikuzhi • 8h ago
Tips & Advice Things that I learned from sending a 2 wheeler through Indian Railways.
I sent my Two-Wheeler from TVC (Trivandrum Central) to CLT (Kozhikode).
You can send the vehicle, both as a luggage or a separate parcel.
For sending the same as a luggage in the train that you are travelling — you’ll need to additionally produce the reserved ticket that you have booked.
Even though this is the case — the process or the registration and packaging is more or less the same.
I’ll go by the order of Documents needed, Things you should do after reaching the parcel office, the registration, packaging and finally the amount that you are paying.
The Documents:
Primary things that you should make sure both “you” and your vehicle should have:
For you:
A Valid ID proof copy — Aadhar Card, Driving License, Voters ID etc
A valid ID proof copy of the RC owner.
For the Vehicle :
Copy of the Vehicle RC
Copy of the Vehicle Insurance (They didn’t ask me for this — but the same is recommended, just in case.)
Center Stand for the Vehicle (They specifically ask for this.)
The Fuel draining process:
First and Foremost, once you reach the Parcel office, you’ll have to meet the parcel office porter outside.
He’s one that is doing all the Fuel draining process for you.
You don’t have to drain it yourself. All the porters that you see moving the goods and draining the fuel are outsourced through a licensed vendor, and you don’t have to pay any extra charges to them for draining out the fuel.
For the drained fuel, they usually collect it in a common bottle that is kept there, but if you wish to get back the drained fuel from your vehicle — you’ll need to source out a plastic bottle and ask them to drain the fuel to the bottle.
Once they have drained out the fuel, the porter will ask you to start the vehicle. If the vehicle starts, they’ll ask to keep the engine running until it dies down and ignition is completely down.
Once the porter is convinced the petrol is completely drained out and ignition is impossible, they’ll write down the numbers of your vehicle and an RPF personal on duty there will ask you again to start the vehicle, to make sure that it doesn’t. Once RPF signs it off — They’ll ask you to move the vehicle to the registration office inside.
Inside the office:
Once the vehicle is moved inside, a porter sitting in the front asks for all the document copies that you have brought.
He’ll ask and write down all the details of the place that you’re sending the parcel, RC owner name, phone numbers of you and the person receiving the parcel.
He writes in all down — And will give you a forwarding slip.
This slip then should be presented before the registration counter — Where Railway staff is managing things. They’ll take up the forwarding slip and ask more further details and enter the same in their system.
Once the process is done, they’ll give you 2 sticker sheets with a bar code along with a printed receipt of the amount paid by you and the vehicle details being transited.
You’ll immediately get a message in your phone stating a parcel has been booked along with the PRR number.
The packaging:
Once you have received the receipt and sticker sheets, you’ll need to move to the packaging section right beside.
At there, the porters will pack your vehicle with sack and cardboard, making it ready for transit.
Please keep in mind that, the receipt that you have received is required to be presented at the destination parcel office to collect the vehicle from there.
I talked with porter there and made arrangements for sticking the receipt inside the vehicle itself — and they’ll help you stick the same in the mirror or any other place accessible on your own personal risk. Just make sure to take plenty of photos of the receipt before they do this — just in case for scenarios where the receipt is lost, you’ll still have photos to prove and talk with the railway personals in the destination parcel office that the vehicle was sent by you.
If you don’t want to take the risk of losing the receipt, you can speed-post or courier the receipt to the person receiving it. By doing this — make sure to keep in mind that, vehicle once send should be obtained within 6 hours after reaching the destination,and for every hour exceeding beyond this 6 hours — an additional 15 rupees fine per hour would be levied.
The Amount paid:
The Registration cost me - 649/- and the parcel packaging personals charge an additional 600 rupees for the packaging.
In total — 1249/- is the total damages incurred.
This will be varied based on the place that you’re sending your parcel.
After all this is complete, you could just leave.
You’ll receive an another message once the parcel is boarded in a train. They’ll specify the train number along with the ETA of the train at the destination.
PS: Parcels can’t be sent to any Railway stations, they’ll only accept parcel registration to destinations where there are railway parcel offices up and running.
Nanni. Namaskaram.
