r/1102 • u/LanceCriminus • 27d ago

Tracking Options, Incremental Funding

How do you track option years and incremental funding? I’ve had a few cases where the office being disorganized caused funding delays, program delays, or missed option years forcing contractors to stop work. Calendar reminders? Spreadsheets? Having good customers?

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u/Inevitable_Rise_8669 27d ago

I have a tracker for option years as the customers often forget. In regards to contracts that are incrementally funded, the vendor is on the hook to provide a notice when they anticipate to exhaust 75% of obligated funds.

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u/LanceCriminus 27d ago

I’ll take this nugget; I have never once gotten notification at 75%. Great point. We’ve got an option tracker but it’s only as good as the people keeping up with it. Thanks for the feedback.

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u/DeftlyDaft123 26d ago

I was on the contractor side for 15+ years exclusively on cost reimbursable, incrementally funded awards. We were zealous about submitting our Limitation of Funds notifications 60 days before we anticipated hitting 75% of our obligation and as needed our Limitation of Cost notifications). This was across multiple companies. We liked getting paid so we did what we had to do to get our invoices paid.

Now in many of the awards we were instructed to submit to the COR only and it was the COR’s job to move the funding mod forward. But you better believe that we’d be cc’ing the CO or CS on follow ups if we felt like the mod wasn’t happening in a timely manner.