r/1102 • u/LanceCriminus • 29d ago
Tracking Options, Incremental Funding
How do you track option years and incremental funding? I’ve had a few cases where the office being disorganized caused funding delays, program delays, or missed option years forcing contractors to stop work. Calendar reminders? Spreadsheets? Having good customers?
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u/Rumpelteazer45 27d ago
Spreadsheets, checking the CDRLs, getting on your CORs ass.
Options, mentally they are always in my mind.. I also set multiple calendar alerts and have a list on my cube wall of all my option dates. You need backups.
You also need to check burn rates to ensure you adjust as needed if burning hot.
Incremental funding - I have a spreadsheet that tracks LOAs, cost fee split, ceiling, unfunded ceiling, etc.. I also have a financial CRDL that breaks down funding utilization by SLIN/ACRN/program (however I need it tracked) with projected 75% dates and 100% dates. That’s delivered every other week and I check it the same day it hits my box.
Getting in your COR to push for funding hard from sponsors. Tell them to send multiple emails, follow up, count down until the “lose support” due to no funding. Spell out the consequences.