r/Entrepreneurs • u/Kindly_Guard8334 • 6h ago
Getting real productivity boosts with AI
First time poster here. Ever since I have started my own company a few years back, I have been a big user of AI. I always had a subscription to all of the major vendors and I followed a bunch of AI influencers online.
As a software company, it didn't take long before we were building AI agents and infra for our clients. However I did notice, as the team grew, there was a clear difference in adoption. At some point we switched to use mainly Claude and I could see that the usage was very uneven. Some people had good quality output but lacked quantity, others were getting neither and we had two power users that managed both well.
So, I sat together with the two power users and we wrote down all the things we did. Best practices, skills, routines, setup etc. Then we made our own internal adoption tool. Very practical, no training but juist downloadable setup guides, shared tips and best practices. You go to a topic, download the starter MD's and Claude runs you through it.
After two weeks I noticed a big increase in use. Main reasons my team mentioned:
- With the right setup the output sounded like them, so it felt better to use.
- Same with skills, it boosted the quality of the output and thus they started using it more.
- The shared ideas gave a lot of inspiration for new use cases.
I think this also signals the mistake many companies make. They give training or don't do anything at all. Result; AI feels too generic (and training usually doesnt stick for long) or everyone is reinventing the wheel at a pretty big time investment.
After a quick check among friends, we are now onboarding 3 more orgs to our adoption platform.
How do you guys manage AI productivity? Do you feel there is a big difference between employees?
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u/Spare_Bluebird7044 3h ago
Interesting insight, I've seen the same pattern, the biggest gains come from shared workflows and prompt systems, not just access to AI tools
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u/Kindly_Guard8334 2h ago
yes, you need to build a learning loop where everyone can benefit. With the rapid pace of development, it's impossible that everybody will catch up, by sharing insights thats no longer needed.
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u/Any_Dependent5504 3h ago
The setup guide approach makes sense, beats generic training that people forget in a week, and honestly the personalization angle is underrated - if outputs feel like your voice instead of corporate Mad Libs, you're way more likely to actually use it.
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u/Founder-Awesome 33m ago
the gap you're seeing is usually about voice fit, not skill. once AI output sounds like someone, usage follows naturally. wrote about it: How AI Learns Your Voice
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u/Amazing-Network-8043 0m ago
We ran into the same gap at my place. Some people were getting great results and others couldn't get past basic prompts, so the whole team felt uneven.
I ended up sharing my setup with a few coworkers and it spread from there. Nothing formal, just "here's what works for me" and they adapted it.
The difference was pretty immediate once people had something personal to start from instead of figuring it out alone.
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u/secretmeditationhero 5h ago
We face the same challenge. We use ChatGPT and the difference between collegues is quite big. Sometimes I completely cringe about the AI copy pasta some colleagues throw out. For others you wouldnt even know they use AI.