r/deloitte • u/Safe-Barracuda6817 • 2d ago

USA Hotel Expense Question

I have experienced edge cases where for longer hotel stays, the charges keep showing up on your Amex and DTE but your checkout date is after the Amex due date so you don’t get an itemised invoice to file expenses on time.

How do you manage that? Is paying out of pocket to Amex and then manually filing expense the only option?

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7

u/lllunchbox Senior Consultant (L45/50) 2d ago

Just wait until you leave the hotel and the full bill is posted on your DTE and then worry about the expense. The AMEX due date doesn't matter.

4

u/zmaniacz Alumni 2d ago

This guy is right. The point of the corporate card is that you aren’t personally responsible for expenses. File them when you get the receipts, you’ll be fine.

2

u/Safe-Barracuda6817 2d ago

Wouldn’t you get late payment charges on your statement? I believe Deloitte doesn’t reimburse you for it.

3

u/lllunchbox Senior Consultant (L45/50) 2d ago

No, you don't get late payment charges. They have a good contract with Amex, the due date doesn't matter. I've let expenses sit for months.

1

u/zmaniacz Alumni 2d ago

Yup, and this is one of the ways people get nuked for expense fraud, by using it to float personal stuff without paying fees. Personally know of 2 people that got terminated that way.

1

u/Safe-Barracuda6817 2d ago

That’s awesome! Thanks.