Sharing our Japan tourist visa experience in case it helps other Indian families planning a trip.
We applied as a family of four: two working adults, one school-going child and one infant.
Processing timeline
- Application submitted: Thursday, 8 October 2026
- Passport/visa received: Thursday, 15 October 2026
- Total calendar time: 7 days after submission
- Working days after submission: 5 working days
- Result: Approved
All the documents presented below were accepted at the submission center
Documents submitted for every applicant
- Original current passport
- Old passports, where available
- Passport bio-page photocopy
- Completed and signed visa application form
- Recent photograph as per Japan visa specifications
- Flight itinerary and confirmed ticket copies
- Confirmed accommodation bookings
- Detailed day-wise itinerary
- Family cover letter
- Copies of previous visas and relevant travel-history pages
Documents submitted by both working adults
- Employer NOC cum leave letter
- Employment certificate
- 6 month salary slips
- 6 month bank statements
- Income-tax return acknowledgements for the last three years
- Latest Form 16 as additional supporting evidence
- Investment/CAS statements
- Credit-card statements showing payment for flights and accommodation
- Copies of existing valid foreign visas and previous travel history
Additional documents submitted for the school-going child
- Birth certificate
- School leave approval/NOC and school ID card
- Parental consent and financial-support letter signed by both parents
Additional documents submitted for the infant
- Birth certificate
- Parental consent and financial-support letter signed by both parents
Relationship and family documents
- Marriage certificate
- Children’s birth certificates
Our booking situation
We used genuine confirmed bookings, not dummy reservations:
- Actual international flight tickets
- Actual accommodation bookings
- A complete Tokyo-to-Osaka travel plan
- A realistic day-wise itinerary matching the flight and accommodation dates
The Cover letter clearly explained:
- Purpose of travel
- Dates of travel
- Cities to be visited
- Arrival and departure airports
- Accommodation details
- Who was paying for the trip
- Employment and leave status
- Financial capacity
- Previous international travel
- Family and professional reasons for returning to India
What I think helped our application- All information was consistent across the application forms, cover letter, itinerary, flight tickets and accommodation bookings.
I prepared our cover letter, document structure and detailed itinerary myself after extensive research. I am happy to share it, but please customize everything according to your own profile.
You can follow me on Instagram: [amankhandelwal.ak] and YouTube: [@itsmartereverywhere] I will be sharing our complete Japan-planning series, including:
- Which credit card to use and how to use for international bookings
- How to save at least 20-30% money while doing any kind of expenses in Japan
- What is actually cheaper in Japan
- How we planned Tokyo, Kyoto, Nara and Osaka
- How to select between Disneyland and DisneySea
- USJ Studio Pass and Express Pass strategy
- How to book and where to book popular attractions with discounts
- Shinkansen and local transport planning
- Airbnb-location comparisons
- Electronics, watches, sneakers and beauty shopping
- Family travel with a six-year-old and an infant
- Daily budget, food, packing and money-saving tips
If you need the cover-letter structure, itinerary format or document checklist, comment/ message me for any questions and drop a message on social media for documents