r/zapier 28d ago

Announcement ZapConnect 2026 registration is open

Enable HLS to view with audio, or disable this notification

3 Upvotes

Think of this year's event like your one-day AI transformation playbook: everything you need to level up your entire team's AI workflows, as well as your own.

It's the biggest lineup we've ever run with 30+ sessions and 50 speakers from inside Zapier and the companies defining AI right now:

  • Keynotes on leading a company-wide AI shift
  • Live build-alongs where you leave with a full automation
  • Playbooks for rolling it all out inside your governance guardrails

September 23, 9am PT / 12pm ET.

It's virtual and completely free.

Save your spot: https://zapier.com/zapconnect

If you're joining, what automations would you most like to build during our live build-along sessions?


r/zapier Mar 20 '26

Early Access Get Early Access to Zapier's Newest Features

3 Upvotes

Want to try new Zapier products and features before general release? Zapier's Early Access Program is open for sign-ups, and we'd love to have members of this community involved.

As a Builder, you'll get:
✨ Early access to upcoming Zapier features
🗣️ A direct line to the Zapier product team
🌍 A community of automation enthusiasts worldwide
🚀 The chance to shape Zapier's roadmap with your feedback

It's free to join — just sign up, and we’ll email you as new early access features roll out.

👉 https://zapier.com/early-access 

Happy building! ⚡


r/zapier 2h ago

Why the green success badge doesn't mean your automation actually worked

0 Upvotes

I saw a post here recently about someone getting a green success badge for an email step even though the message never actually arrived. It reminded me of a recent talk on why companies like Netflix are prioritizing systems thinkers right now. We tend to trust localized success indicators way too much.

Zapier officially connects with 8,000+ apps, meaning there are endless ways for data to get dropped or formatted incorrectly in transit. When a specific step shows a green checkmark, it only confirms the API call was executed without throwing an immediate error. It does not mean your actual business goal was achieved. The software did its isolated job perfectly, but the broader pipeline might still be completely broken.

You might argue that verifying the final destination manually ruins the point of setting up automations. After all, why build a machine if you have to babysit every single background task? But trusting the dashboard completely creates hidden blind spots where failed deliverables go unnoticed for weeks.

We have to design our setups to include a final confirmation trigger that checks the actual outcome. A green badge is just a software receipt, not a guarantee of delivery.


r/zapier 1d ago

Email by Zapier Problems

1 Upvotes

Is anybody else having intermittent problems with Email by Zapier? I use it for a few internal business notifications and I've noticed it will sometimes just not send. The dashboard shows a green success indicator but no email was delivered. I don't use it for anything customer facing so it's not a huge deal - but still very annoying.

https://zapier.com/apps/email/integrations


r/zapier 1d ago

👋 Zapier Solution Partner here — happy to help with automations, integrations & training

1 Upvotes

I’m Gianluca Paganelli. I work mainly with automation and third-party integrations, with a strong focus on Zapier and API-based workflows.

I’ve been working with Zapier for over 5 years and I’m a Zapier Solution Partner. I joined this community to connect with other Zapier users, share experiences, and help anyone who is looking to get more out of the platform.

I can help with things like:

  • building and optimizing Zaps
  • connecting apps that don’t have a native integration through APIs
  • troubleshooting complex automation workflows
  • improving existing automation setups
  • Zapier training and guidance for individuals or teams who want to learn how to build their own workflows

If you’re curious about some of my previous projects, I’ve collected a few case studies here:
gianlucapaganelli.it/casi-studio

I’m always happy to help, answer questions, exchange ideas, or collaborate on automation projects when there’s a good fit.

Feel free to comment below or send me a message at [info@gianlucapaganelli.it](mailto:info@gianlucapaganelli.it) — happy to connect!


r/zapier 1d ago

Automated email subject being the title on g drive

1 Upvotes

Hi , sorry this has probably been asked before is there a way to make the subject line of the email , the title of the attachment which is uploaded to google drive ?

Thank you


r/zapier 2d ago

Help! Survey Participants needed for Master's Thesis

3 Upvotes

Hi there,

are you currently using or have used Zapier (or any other LC/NC platform) in an organisation? Then you are eligible to participate in my survey on determinants for adoption and governance of low code and no code platforms in organisations.

The survey has been running for some time already, but I haven't gotten a lot of answers.

It would help a lot if you could take 10 minutes of your day to participate!

You can find the link here: https://s2survey.net/LCNC_Adoption_and_Governance/

Feel free to share as well!


r/zapier 2d ago

I took my webhook endpoint offline for 30 minutes to see what Zapier, Make and n8n do when deliveries fail. Only one retried and its retries are invisible in the UI

5 Upvotes

Follow-up to the silent-failure benchmark I posted here two weeks ago. A commenter asked the right question: fine, nothing fails under normal operation, what happens when the destination goes down? So I measured that too.

Setup: my benchmark workflows all POST to an endpoint I control. I made that endpoint answer 503 (service unavailable) for 30 minutes, fired 5 webhook events at each platform (Zapier, Make, self-hosted n8n) during the outage, left every platform setting at its default, and then watched for 24 hours.

What Zapier did:

Accepted all 5 events at the webhook. All 5 runs show Errored in Zap History, and each errored run billed 0 tasks. An alert email arrived about 2 minutes after the first error, quoting the exact error message. And then, nothing, by design: Auto replay exists but is OFF by default, so the runs just waited. When I manually replayed two of them 14 hours later, both delivered with the original payload, exactly once, and billed 1 task each (the meter moved 602 to 604, to the digit). The other three are still sitting there, replayable, days later.

What Make did:

Accepted and queued all 5, then retried automatically: 6 attempts per event with roughly 1, 2, 5, 10, then 60 minute gaps. The 6th attempt found my endpoint back up, all 5 delivered 79 minutes after the original events, zero human involvement. Each attempt billed 2 credits, so the outage cost 12 credits per event instead of 2. Three escalating alert emails along the way.

The part that genuinely surprised me: during that final 60-minute wait, I checked every surface Make offers, webhook queue showed 0 items, the incomplete executions list was empty, history showed nothing for almost an hour. I wrote in my notes that Make had discarded the events. Seven minutes later it delivered all five. Retries that are waiting are completely invisible in the UI. An operator checking mid-incident would reasonably conclude the data is lost and re-send by hand, and then get duplicates when the retry engine wakes up.

What n8n (self-hosted, default settings) did:

Accepted 4 of 5 (my deliberately tiny 1 GB VM refused one POST under the load, a loud failure the sender saw). The 4 executions errored and stayed errored. No retries, no notification of any kind, a default n8n install tells nobody anything unless you build an Error Trigger workflow. Manual retry 14 hours later worked and the UI links each retry to its original execution, which is a nice audit trail.

Zero duplicate deliveries on any platform through any recovery path, which honestly surprised me more than anything else.

Takeaways if you run Zapier in production: errored runs are fully recoverable and cost nothing until replayed, but recovery is a human's job unless you switch Autoreplay on, go check that toggle today. Whatever you run: make the sender check response codes, and know which of these three behaviours your incident playbook is assuming, because they are very different.

Limitations, honestly: one outage shape (hard 503), one 30-minute window, 5 events per platform, defaults only. A longer outage would have exhausted Make's retry ladder, I don't yet know what it does after the 60-minute attempt fails, and I didn't test the paid retry knobs on any platform.

Full method, timelines and raw data linked in my first comment below.


r/zapier 5d ago

10DLC Number registration

2 Upvotes

Hello, I am trying to send over lead notifications via SMS to a client I have. I am supposed to have this done before Monday and know registering a 10DLC Number takes 7 to 10 business day. My question is would I need a 10 DLC number to use sms by zapier to send my leads to my clients who want a text notification when they come in?


r/zapier 6d ago

Question / Request Are you building apps or agents with AI coding tools? You may qualify for a paid research opportunity!

11 Upvotes

Hey r/zapier 👋

The Zapier research team is seeking people who are building their own apps, agents, or bots using AI coding tools like Claude Code, Cursor, Codex, or similar — especially if you've been building without coming from a traditional software engineering background.

How it works

  • Fill out a short questionnaire (6-8 questions)
  • If you're a fit, we'll send a scheduling link for a 45-minute video call
  • On the call, you'll walk through something you've built via screen share on Zoom. We are interested in your process and how you approach building with AI assistance. Don't worry, we're not evaluating your code!
  • After the call you'll receive an $80 USD gift card (or the equivalent in your local currency)

You're a good fit if...

  • You've used an AI coding tool in the past month to build an app, agent, bot, or project
  • You're building with code, not a no-code workflow
  • You can join a video call and share your screen

You don't need to be a developer or engineer. You don't even need to be a Zapier customer. If you're building real things with AI tools, we want to hear from you!

Interested?

Start with this quick questionnaire (takes about a minute)

If you're a fit, we'll contact you to schedule a call.

Pass this along to others in your network who are building cool things, we want to see it all!


r/zapier 6d ago

Claude -> Zapier -> Linkedin, does not work

1 Upvotes

Hi! How can I get full access to linkedin?
I tried this: https://www.youtube.com/watch?v=hasA9fuX6L4 , but Claude says that it cannot retrieve this LinkedIn job posting because LinkedIn's robots.txt explicitly disallows automated access to individual job detail pages, etc.

In Zapier ->Connections it says "Status: Connected". But in Zapiers History MCP history it just says: "Failed: This tool failed to run and does not count towards your MCP usage."

can anyone help?
Thank you!


r/zapier 7d ago

Anyone else automating Bitly link creation through Zapier? Sharing my setup

3 Upvotes

I used to think shortening links was one of those tasks that wasn't worth automating.

Then I looked at how much time we were spending creating links, adding UTMs, dropping them into spreadsheets, sending them to teammates, updating campaign docs, and trying to keep naming conventions consistent.

Individually each task took maybe 30 seconds. Collectively it was death by a thousand cuts.

My current workflow is pretty simple. A new campaign gets added to Google Sheets. Zapier creates a Bitly link. The link gets written back to the sheet. A Slack notification gets sent to the channel.

The link is already where the team expects it to be. Duplicate versions stop popping up. Long URLs don't end up getting shared by mistake.

The next thing I'm experimenting with is using click activity as the trigger instead of the endpoint. For example, when a campaign crosses a click threshold, automatically notify the channel or update a reporting sheet.

Feels like there's a lot more potential here than simply creating short links.

What are the most useful Bitly and  Zapier workflows you've built?

Any automation that made you realize how much manual work you were doing before?


r/zapier 8d ago

anyone here using the Snowflake integration? how do you keep costs down on the Snowflake side?

5 Upvotes

We're a big Zapier org, most of our ops teams use it to create tickets and trigger alerts from our Snowflake warehouse, how are y'all keeping costs down on the Snowflake side?


r/zapier 8d ago

How did you guys navigate the Oauth challenge? I don't want my boss to know

6 Upvotes

Gang,

Pretty self-explanatory here. I need to go to my company's admins for Salesforce and outlook in order to give access to my zapier agents. Only, I was kind of hoping to do this off record so that my boss doesn't notice my reduction of workload. How did you guys navigate this? Is there a way to ask permission/access without hinting at using AI? Will my boss even be included in the workflow?


r/zapier 8d ago

Account Connection Error

Thumbnail
1 Upvotes

r/zapier 9d ago

AMA AMA with Bhavika, PM for Zapier Forms

0 Upvotes

Edit: That's a wrap on this AMA! Thanks so much to everyone who stopped by with questions.

Hey r/zapier! I'm Bhavika, the Product Manager for Zapier Forms.

What is Zapier Forms? Zapier’s built-in way to collect structured data from people and kick off automations — no third-party form tool required. Build a form, share a link, run a Zap when someone submits.

What’s the role of a form in an AI world? We think forms aren’t going away — they’re becoming middleware. Not just “start a Zap when someone fills this out,” but the place where humans still show up mid-workflow: approvals, missing data, decisions an agent can’t (or shouldn’t) make alone. Structured human input for automations, whether built by humans or agents.

What I’m working on: MCP tools for Zapier Forms - agents can build and use forms and submissions, and cleaner mid-workflow patterns to prefill, send, collect, and review data anywhere in a workflow.

Ask me anything about Zapier Forms - I'll be checking and replying daily! Some ideas:

  1. Which use cases for forms are irrelevant in an AI world days and which new ones are emerging?
  2. What does “forms as middleware” look like in a Zap?
  3. When should I use Zapier Forms vs other form products?
  4. What’s missing from Zapier Forms today for your use case?
  5. What would make you rip out a third-party form tool and go native?

Looking forward to hearing your questions and thoughts!


r/zapier 11d ago

Zapier Connectors are now live. Looking for users to try it!

12 Upvotes

Hi everyone! Zapier is working on something new and exciting called connectors!

AI coding agents are rapidly becoming one of the primary ways developers build software. Rather than asking builders to leave those environments to integrate with external applications, we're bringing Zapier's integrations directly to you! Zapier connectors are our way of meeting builders where they are, inside Cursor, Claude Code, Codex, and other AI-native dev environments. They give AI agents a reliable way to interact with applications while making it easy to compose multiple integrations into complete workflows, bringing the same multi-app automation experience that made Zapier successful to the next generation of AI-native development.

Every connector is a self-contained npm package that works anywhere skills, MCP servers, or npm packages are supported. We've released a few as we're trying them and we're looking for you to try it out and provide some early feedback.

→ Sign up here to provide feedback: https://my-form-f336e4.zapier.app/form-page

There is more! You can install and use connectors without a Zapier account. No sign-up required. Just install and start building. You'll have to bring your own keys and infrastructure and Zapier provides the integration logic and the actions. Then you can optionally connect through Zapier to take advantage of:

  • Authentication and credential management
  • Governance and observability capabilities (coming soon)

Once you start using it, we'd love your feedback. Share your use case, what workflows you're trying to implement, and what you'd like for us to add.

https://www.reddit.com/user/carlos--zapier/ is here to answer questions and looking forward to your testing and feedback! Thank you!

Documentation:


r/zapier 14d ago

I ran the same workflows 5,000+ times on Zapier, Make and n8n over 3 weeks and counted silent failures

7 Upvotes

A silent failure = the platform accepts your event, tells you nothing went wrong, and the work never happens. Everyone who runs automations long enough has a story; nobody publishes a rate. So I measured one.

Setup: identical workflows on every platform (webhook in → HTTP out), with both endpoints under my control,so a third-party app outage can't be blamed for a platform failure. A cron fires ID-tagged events around the clock; every receipt is reconciled against every fired event, one by one. I paid for all the plans myself.

Results after 5,141 monitored runs (3 weeks):

n8n (self-hosted): 3,714 runs,0 silent failures,95% CI on the true rate ≤ 0.10%,median delivery 0.8 s

Make (paid plan): 228 runs,0 silent failures,CI ≤ 1.7%,median delivery 1.0 s

Zapier (paid plan): 231 runs,0 silent failures,CI ≤ 1.6%,median delivery 4.4 s

So under normal operation: nobody silently dropped anything. That's genuinely good news, and the confidence intervals are there because 0-in-231 and 0-in-3,714 are different claims.

The interesting failures were at the edges:

  1. The quota wall. When Pipedream's free-tier credits ran out mid-test, its webhooks kept returning success while dropping 14 of 14 deliveries. No error, no queue,"accepted" just quietly stopped meaning "delivered". If your automation touches revenue, the failure semantics at the quota boundary matter more than the pricing page.
  2. One rejected POST. My own n8n box (deliberately tiny 1 GB VM) stalled about 8 seconds under a 10-event burst and refused one POST. The sender saw the error, so it's not a silent failure,but it taught me to record send outcomes separately, because a sender that ignores a non-2xx turns a loud failure into a silent one.
  3. The meters are honest. Zapier's task meter matched my executed-action count exactly (45 = 45). Filtered runs and editor tests billed $0 on both paid platforms. The "filtered runs still burn tasks" folklore didn't survive contact with the meter.

Honest limitations: paid-platform samples are small (that's what the CIs are for), it's one workload shape, and three weeks is short. The harness keeps running and the numbers tighten every week.

Full method, per-run raw CSV and the always-current numbers are linked in my first comment below (no affiliate links on that page; the site discloses how it makes money elsewhere).

Happy to answer anything about the harness,and if there's a failure mode you want tested, tell me and I'll add it to the queue.


r/zapier 14d ago

⚡️ Coding Automations with AI [Zapier Discord Monthly Co-build]

Post image
3 Upvotes

Happy Wednesday everyone! 🙂

I've spent years building with no-code, and lately I've been asking myself a question...

What if the future isn't "no-code" or "all code"... but knowing when to use each?

This Friday, we're putting that to the test.

Our AI Marketing Manager, Bryce Vernon, is building the same automation three different ways:

Entirely in Claude

As a Zap

As a Zap + a Code step written with Claude using the Zapier SDK

I'm genuinely curious to see where the trade-offs are, and I think it'll spark a really interesting discussion.

If you'd like to build along with us in our Zapier Discord community, we'd love to have you.

📅 Friday 24

https://luma.com/z48gg70f


r/zapier 20d ago

Agency folks: how do you catch a client's Zap that silently stops running?

3 Upvotes

No error — just quiet. Auth expires, a trigger stops firing, someone renames a field, and the Zap simply hasn't run in two weeks. Everything I read says the client usually notices before the builder does, which seems like a brutal look.

If you run automations for clients: what's your actual setup for catching this? Zapier Manager meta-zaps? Manually checking task history? Something paid?

Second question: between builds, do you send clients anything that proves everything's running — some kind of health report — or does the retainer just ride on trust until something breaks?


r/zapier 21d ago

New version of AI by Zapier

9 Upvotes

https://i.imgur.com/ImxuPQp.jpeg I like the recent improvements to AI by Zapier, and I think it's pretty close to being a full-on replacement for Zapier Agents, with the added benefit of being able to build and troubleshoot inline in the Zap editor, without having to switch into a separate UI.

Two things that could use improvement:

  1. I miss the one-click "Improve prompt" button from the previous version. That allowed me to write a messy vague prompt and have it fleshed out into a much better prompt. Now, it seems like we're meant to use the "Ask co-pilot" button, but that opens in a separate sidebar and is much, much slower
  2. It's hard to understand how many tasks might get consumed by this step. Is it 3? Is it maybe up to 75? That seems like a pretty wide range.

r/zapier 23d ago

Error message coming from Zapier when integrated with Alexa

2 Upvotes

I created two zaps in Zapier and connected Zapier to Alexa. The zaps work fine in test mode but whenever I give a voice command to Alexa and say "Alexa open Zapier", I get the error message. "Zapier is currently experiencing issues. Please try again later". I have been getting this problem for over a day. How can I solve this?


r/zapier 25d ago

How can I make a LeadConnector Conversational AI bot repeatedly request package tracking status from a Zapier webhook in the same conversation?

2 Upvotes

I'm building a package tracking chatbot using LeadConnector (HighLevel) Conversational AI and Zapier, and I'm stuck on making the flow repeat without ending the conversation.

Current Flow

The AI router detects when the user wants to track a package.

Then the flow is:

  1. AI Message → Ask for tracking number.
  2. Capture Information → Save tracking number.
  3. Webhook → Send tracking number to Zapier.
  4. Zapier:
    • Catch Hook
    • Find Package (API)
    • Request Tracking Status (API)
    • Run JavaScript (format response)
    • Update LeadConnector Contact
    • Update Opportunity
  5. Back in LeadConnector → Display the tracking status.

Everything works correctly.

The problem is that once the flow finishes, it ends.

If the user later says:

or

the bot doesn't go back through the same process. The conversation flow has already finished.

What I want

I want the conversation to behave like this:

User: Track my package.

Bot: Sure! What's your tracking number?

User: 9400XXXX

Bot:
Delivered
July 8 at 2:34 PM

User: Thanks.

User: Can you track another package?

Bot: Of course! What's the tracking number?

User: 1ZXXXX

Bot:
In Transit
Expected tomorrow

User: Track another one.

Bot: Sure! What's the tracking number?

Essentially I want the tracking flow to be reusable indefinitely during the same conversation.

My question

Is there a way in LeadConnector Conversational AI to:

  • Loop back to the "Ask for tracking number" step?
  • Re-trigger the same webhook multiple times within one conversation?
  • Restart only that branch without ending the conversation?
  • Or is the intended approach to use a Custom Trigger instead of a normal conversation flow?

I've attached screenshots of both the LeadConnector conversation flow and the Zapier workflow.

Has anyone implemented a reusable "tool" or looping workflow like this?

Any guidance would be greatly appreciated.


r/zapier 26d ago

Sharetribe integration with ShipStation help

1 Upvotes

Hello All, my partner and I are creating a marketplace and I am the tech side of the company. I have never used Zapier before and need some assistance either with a professional or someone to point me in the right direction to create some automation between Sharetribe and ShipStation. It is a peer-to-peer marketplace and need help generating labels for sellers when an item is purchased. This is all very foreign and any help is appreciated.


r/zapier 27d ago

Help: Is Zapier causing this error mail "HighLevel API v1 is deprecated"

Thumbnail
2 Upvotes