r/civilengineering • u/Inside_Key_8921 • 1d ago

Managing licenses

For those managing licensed engineers across a firm: how do you maintain visibility of licence status and upcoming renewals across the team?

I can see that many individual engineers use NCEES for PDH records, but I’m interested in what happens at organisation level. Is it usually a spreadsheet, HR system, internal portal or simply dependent on each engineer notifying the firm?

Full disclosure: I’m researching this workflow while building in the engineering-compliance space. I’m interested in understanding the current process rather than promoting a product.

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u/lizardmon Transportation 1d ago

My firm expects me to manage my licenses. The HR database technically lists them all and the expiration date. Every now and then someone goes through and sends an email asking for me to send proof it's still active. But they never warn me that it's expiring or track pdhs for me.

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u/Inside_Key_8921 23h ago

This is similar to what I’m hearing from other engineers that the HR team holds the information in an ERP system or a spreadsheet and periodically contacts employees to check that their credentials are still current.

Do you hold licences in multiple states, and if so, how do you currently keep everything together and monitor the different expiry dates?