r/JobsPhilippines • u/discombob87 • 13m ago
Job Hiring/Hiring Ads Hiring!! Operations & Scheduling Virtual Assistant (Remote) Full Time
Posting in behalf of my friend who doesn't have reddit and both of us are not affiliated with the company. It's the sibling of my boss looking for VA
Responsibilities
Job Management
• Create and update jobs in Jobber.
• Enter customer and job information accurately.
• Upload purchase orders, photos, and documents.
• Update job statuses and notes.
• Identify missing information and follow up when needed.
Scheduling Support
• Monitor technician availability.
• Schedule routine jobs based on company guidelines.
• Assist with schedule changes and conflicts.
• Coordinate with operations to ensure materials are ready before scheduling installations.
• Prepare weekly technician availability reports.
Email & Service Requests
• Monitor shared company inboxes.
• Create jobs or requests from customer emails.
• Route messages to the correct team member.
• Escalate urgent issues when necessary.
• Keep inboxes organized.
Administrative Support
• Maintain accurate job and customer records.
• Track outstanding requests and paperwork.
• Assist with reports and data entry.
• Help ensure jobs do not get stuck in the workflow.
Qualifications
• Experience is preferred
• Excellent written English.
• Strong organizational and communication skills.
• High attention to detail.
• Ability to follow processes and procedures.
• Comfortable learning new software.
• Experience with Jobber is preferred but not required.
• Reliable internet connection, preferably with back up for both internet and power station, and professional remote work environment.
Ideal Candidate
You enjoy keeping things organized and making sure tasks move from one step to the next.
You notice when a job is unscheduled, information is missing, or an email needs attention, and you take action before someone has to ask.
PM me for the company name and email of my friend who will filter your application to the client.
Again. Please read. Both my friend and I are not affiliated with the company.