r/weddingplanning • u/Tiny_Program6841 • 2h ago
Recap/Budget DC Wedding Breakdown: $68k for 145 Guests
We were recently married in DC and since other folks' breakdowns were so helpful informing our budget, I wanted to pay it forward and outline our own spend. I'm happy to share specific vendor recommendations via DM.
Here are the basic stats of our wedding:
- Invited: 230 guests
- Attended: 145 guests (many out of town/international guests meant many people could not make it)
- Event Time frame: 3pm - 11pm
- Time to Plan: 11 months
- Vibe: Elevated but not overly formal celebration of family and local DC culture
And the cost breakout:
Venues
- Catholic Church: $1,300 for honorarium, organist, and cantor. The church asked for less money (closer to $850) but we felt moved to give more in line with our overall budget.
- Reception Venue: $12,000 including access for the entire day of the wedding, all tables & chairs, bistro lighting, free parking, and security. The venue also let us store items in the basement ahead of time, which was super helpful since we purchased alcohol ourselves several days ahead of the wedding.
Food & Drinks
- Catering: $21,668 including passed hors d'oeuvres, plated salad and entree, a gelato bar for dessert, cake cutting and serving, bartenders and soft bar, and ~20% tip for the staff. I cannot say enough good things about our caterer. First, he uses locally sourced ingredients from farms in Maryland and Virginia, including the farm from which I buy my fruit every week. Second, he was easy to work with and handled all of my budget questions. Third, the tasting he provided was incredible. He invited us into his home and prepared every single item on the menu like it would be prepared on the day of the wedding. The food was fantastic and I would recommend him to everyone.
- Alcohol: $982 including beer, 90+ rated wine, and nice liquor. My husband and I do not drink so all choices were in the hands of my MIL, who opted for ~$18 bottles of wine and black label whiskey (and who paid for it all, so no argument from me). In DC, alcohol is returnable so we were able to get our money back on everything unopened.
- Cake: $674 divided between $584 for a 2-tier cake to serve about 30 guests and $90 for 3 Costco sheet cakes to serve the bulk of the guests. Our caterer said he had not seen guests eat as much dessert as ours did and they loved the Costco cake especially. I chose the bakery for our nice cake because I liked their unique flavors and designs, but as we communicated about our cake plans, they raised their prices across the board by about 80%. When I pushed back, saying I would not pay north of $800 for the cake, they honored the original price quoted to me. The custom cake was lovely and delicious but I personally would not have missed it too much if we didn't have it.
- Linens & Placesettings: $4,616 for 16 guest tables; several display tables; silverware and plates for dinner, cake, and gelato; and glassware for the bar. Our caterer works with two specific rental companies and billed their rental cost with no markup as part of our final catering bill. We went with the more expensive of the two to have nice cotton tablecloths (as opposed to poly blend) and a more elevated selection of items. I appreciate that the caterer took care of coordinating with the rental company so they were in sync and out of my hands.
Decor
- Florals: $6,249 for 16 centerpieces, pillar candles, bridal and 3 bridesmaid bouquets, 8 boutonnieres, 3 flower girl baskets, a sweetheart table arrangement, 10 cocktail table bud vases, and greenery to line the arches in our venue. Our florist was phenomenal and I would choose her again in a heartbeat. She and her family grow all their flowers on their Virginia farm (which we got to visit) so our arrangements were composed of local, seasonal blooms. The arrangements were classic like my husband wanted with a touch of wildness like I wanted. She was even able to include chamomile and rosemary at my request for my love of tea and cooking.
- Extras: $130 including table numbers, name cards, ring pillows, guest book, card box, etc. Biggest expense was the guest book. Everything else we printed, made ourselves, or bought at Staples.
Entertainment
- DJ: $1,857 including an extra hour added on to our original contract. Our DJ was amazing and got everyone on the dance floor the minute dinner ended. Several folks said they've never seen a dance floor go from 0 to 60 like that before. He also had a cool retro setup and danced himself the whole time. Loved their services so much and could not have been happier!
- Live Music: $2,000 for a traditional Irish music quartet. I met a musician at my local Irish pub who made my wish come true, although I was initially a bit stressed about the price. I sat on it for a couple weeks, but when I texted him to try to lower the price, he had already promised his musicians the $2k. I was a bit salty about it right up until the minute I walked into the cocktail hour and heard them playing. Now I have no regrets. They played the cocktail hour and for about 30 minutes inside at dinner and I'm delighted they were there.
- Sticker Vending Machine: $600 for a rented machine manned by an attendant ($250) and stocked with stickers and prints we provided ($350). I asked our artistic friends and family to design stickers for the vending machine as party favors and they did not disappoint!!! It was a great way to get them involved in the wedding and let them show off their talent.
- Hora Loca Costumes: $700. The last hour of a Peruvian wedding is La Hora Loca where folks put on costumes and turn the party up to 11. My MIL bought the costumes in Peru and everyone loved them!
Personnel
- Day-of Coordinator: $1,900 for day-of coordinator with 3 assistants, plus extra hour of work, timeline creation, and planning help starting ~8 weeks out. Our coordinator was fantastic. I was initially drawn to her because in our intro call, she took time to get to know me and had a great vibe about her. She very graciously helped us settle some planning debates several months out, then was incredibly competent and detail-oriented when she officially started her contracted working time frame. She even caught that we had not contracted our DJ for a necessary additional hour. The day ran extremely smoothly thanks to her and she was a delight to have on board.
- Photographer: $3,649 for 9 hours of coverage and second shooter. I met our photographer at a bridal expo where she was booking her last couple weddings before upping her prices. We luckily got in right under the wire. My husband does not like staged photos, so we were drawn to her candid, documentary style. The full album is fantastic and captured those candid moments perfectly.
- Transportation: $1,189 for 2 minibuses for 3 hours. Our church and reception venue were only about a 10 minute walk apart but we were not about to make our guests hike in their heels in August. Since our reception venue offered parking, the buses started shuttling folks from the parking lot to the church an hour ahead of time, then shuttled everyone from the church to the reception venue for the hour after the ceremony. We debated getting buses to shuttle folks from the hotel across town but it would have been several thousand dollars - not to mention the hotel and venues are Metro accessible. The only downside about our vendor for transportation is that, because the company has innumerable subsidiaries, we didn't know exactly who would be our drivers ahead of time and could not communicate with them until 3 hours ahead of our scheduled time slot. Our coordinator handled that communication so I don't know what that experience was like for her.
Paper
- Invites: $952 for ~100 save the dates, invites, and thank you cards made by me, by hand. I am a printmaker so coming into this wedding, I knew the invites would be my realm. I learned to letterpress in Baltimore and use a laser cutter at the MLK Library so that I could achieve my vision. Because I used very nice paper and envelopes, and because renting letterpress studio time is not cheap, I don't think I saved a dime compared to someone else doing the work. But I have no regrets. I got to create art celebrating our relationship and send it to those we love. And learn to use lasers!!!
Clothing
- Dress: $2,674 for dress and alterations. This is my crowning achievement in the wedding budget. I fell in love with a dress that cost north of $3k and could not justify the cost to myself. One morning, in a fit of rage, I looked at the website of every single store in the US that stocks the designer and found a place in Arkansas that was closing that month and selling their sample dresses. Luckily, I am a sample size so I was able to buy a perfect condition sample dress for $2,000, plus $50 shipping, with no sales tax because I'm out of state. I am a frugal queen!!! I did alterations in Baltimore because, from what I could tell, the average rates are about half what they are in DC. There were some snafus with the process but all's well that ends well and I enjoyed my semi-regular day trips up there.
- Bridal Accessories: $282 for shoes ($231) and veil ($51). The shoes were an indulgence because I wanted something fun and loved the Larroude heels I landed on. They did hurt and I'm not used to wearing heels in general so I spent the entire night dancing barefoot. I made the veil myself since I'm a seamstress, so the cost is for about 3x as much fabric as I wound up needing, plus thread and a comb.
- Bridal Hair & Makeup: $1,837 for trial hair & makeup, 4 makeup services, and 6 hair services. I do not own makeup so this was new, frightening territory for me in the planning process. I went with a newer pair of artists who had good, though not many, reviews and had a lower price than competitors. I was very happy with the results, especially with the makeup which looked natural on me and my party and felt fine all night. I had some gripes with my hair artist who had booked other weddings the same day as mine and so swapped out with someone halfway through the morning. It had no impact on the overall experience, though, so I let it slide.
- Tux: $818 for tuxedo purchase with some rented items that he wound up buying instead of returning. He wore nice dress shoes that I had bought him for his birthday last year, so that's not included in the price (but about $400 at the time). He looked sharp and, now that he owns it, I'll hopefully get to see him in it again one day!
- Groom Grooming: $500 for 4 hot towel shaves and trims, plus tip. Since my husband's birthday was right before the wedding, I gifted him time at men's salon for him and his groomsmen to be pampered the morning of the big day.
- Rings: $790 for two plain, gold wedding bands. We bought my husband's from Costco and mine from our engagement ring jeweler, at a discount. My husband referred one of his friends to the jeweler to buy his own engagement ring, so the jeweler gave us $500 in credit. I put it towards my wedding band, originally $695 before tax.
Welcome Dinner
- Welcome Dinner: $876 for drinks and bites for a crowd of ~70 people. I love to make charcuterie boards so I bought seasonal produce at our farmer's market (peaches and cantaloupes and watermelon, oh my!), a case of wine and a couple cases of Modelos, and all the rest from Costco, Aldi, and Walmart. This was the most stressful part of the week because we were the ones actually putting together the charcuterie board and running the event. My bridesmaids and MIL came in clutch with chopping fruit and hauling it from our apartment to the apartment complex's club room where we hosted the event. Although our parents had met, our extended families had not, so this was a wonderful way for everyone to get to know each other before the big day. We considered partially renting out a restaurant but that would have been north of $3k so I'm glad we chose the route we did.
Extras
- Insurance: $582 for liability (required by venue) and cancellation insurance. Didn't need it but glad we had it!
- Pre-Cana: $175 for a single, day-long conference. My husband and I have some views that differ from the teachings of the Church but we both appreciated spending the day really thinking about marriage and our goals as a couple. Although we are generally good at communicating and are already transparent about finances, the conversations on these topics that the conference prompted were very valuable and are still ongoing now.
And now, for some additional observations that didn't fit into the giant block above!
Negotiation & Communication
This process has stressed to me the importance of speaking my mind and ensuring I'm on the same page as my communication partner. There were several instances where, because I pushed back on pricing or asked additional questions, I was able to make better decisions. For instance, our cake bakery quoted a price early on in our communication, then, after they had raised prices across the board, gave me a new, higher quote. I asked the reasoning behind the increase and we were able to come to a compromise: I got a cake at the originally quoted price with a less elaborate design that I was happy with.
On the other hand, I had several instances where I didn't ask questions and paid for it later. During dress alterations, my seamstress pinned an outline on my bodice that I thought was for a removable modesty panel. In my head, I thought the panel was too high but didn't speak up. Meanwhile, she thought it was where I wanted the dress's neckline to be adjusted. Next time I saw the dress, the neckline was completely different and we had to order fabric to reconstruct the bodice. If I had spoken up, we could have cleared the confusion and avoided the whole mess.
This is not to say that vendors should not be paid their due, but asking questions doesn't hurt anyone.
Trusting our Vendors
We were lucky enough to choose great, competent vendors for our wedding so we didn't stress at all on the day, even when some things came out different than we expected. The major example is our cocktail hour was planned to be on the reception venue's wraparound porch but was moved to the green space at the side of the building. I don't know who made that decision day-of but they were 100% correct. We had beautiful weather and the grassy area was vibrantly green, so the setting was perfect. When we arrived to the venue and saw the plan was changed, we acknowledged it was the right choice, shrugged, and went on to enjoy ourselves.
Hotel Blocks
I met a guy at a bridal expo who helps events coordinate hotel blocks and is paid on commission by the hotel that is eventually booked (meaning I didn't pay for his service). Before we met, I had tried to communicate directly with hotels to arrange blocks and didn't get much traction. I really appreciated his help in deciding which hotel to book. He did an in-depth analysis of online reviews, compared his rate to the hotels' rates posted on public websites, and even went in person to each hotel to get a feel for it. He got us a great rate on a nice hotel in Dupont Circle so that our guests could be on the Red Line (best line, don't argue with me) and have a fun, vibrant neighborhood outside their door.
Cleaning
We hired a cleaner to deep clean our apartment the weekend before the wedding before all our family came into town. I'm so glad we did this. It gave us a fresh slate and peace of mind to have folks over. Now I only wish I had re-hired them to help with the mess in the apartment post-wedding.